For Student Officers

Student Officers play a central role in the academic and procedural running of HalcyonMUN. They help manage debate, support delegates, uphold conference standards, and ensure that committees run in a formal, respectful, and productive manner.

Student Officers may serve as Chairs, Co-Chairs, or other committee leadership roles depending on the needs of the conference. In all cases, Student Officers will act within a leadership capacity that directly mimics that of council leadership and presidents within the United Nations. This role is suited to students with previous MUN experience who are confident in debate procedure, able to manage a room, and willing to support delegates of different experience levels.

    • Access to exclusive merchandising

    • Access to the exclusive annual Student Officer dinner, a formal dinner hosted at rotating restaurants in Marylebone

    • A certificate of your position and recognition from HalcyonMUN for your contributions to youth diplomacy

    • Formal recommendation letters where required

    • Access to our network of Student Officers and Board of Directors for advice and guidance in supporting your own MUN organization

  • Student Officers are responsible for helping deliver a structured committee experience, and are expected to guide and direct the debate from start to finish.

    This may include:

    • Opening and managing debate

    • Recognising speakers

    • Guiding delegates through points, motions, amendments, and voting procedure

    • Maintaining order in committee

    • Supporting first-time or less experienced delegates

    • Monitoring note-passing and delegate conduct

    • Reporting attendance and concerns where required

    • Enforcing conference rules and expectations

    • Escalating issues to the Secretariat or staff team when needed

    • Writing Research Reports when needed

    • Supporting the initial screening of resolutions and amendments and collaborating with the Board of Directors

  • You should consider applying as a Student Officer if you meet the following criteria:

    • Have previous MUN experience, usually multiple years as a delegate and several practice sessions as a chair

    • Understand formal debate procedure

    • Are confident speaking in front of others

    • Can remain calm and fair under pressure

    • Can support younger or less experienced delegates

    • Can enforce rules professionally

    • Are willing to follow HalcyonMUN procedure and policy

    • Take safeguarding, conduct, and academic standards seriously

    If this sounds like you, please don’t hesistate to apply!

  • Student Officers are expected to arrive prepared and to understand the committee, topics, and procedure they are responsible for.

    Before the conference, Student Officers should review the relevant guidance, including the Chairing Handbook, conference policies, debate procedure, and any committee-specific information provided by the Academics team.

    During the conference, Student Officers must remain attentive to both debate quality and student welfare. If a delegate requires additional support, behaves inappropriately, or raises a concern, Student Officers should respond professionally and escalate the issue where necessary.

    ⚠️ Student Officers may be required to arrive earlier than the scheduled start for morning briefings. They may also be required to stay after the sessions close on conference days.

  • Student Officers are expected to help uphold HalcyonMUN’s standards throughout the conference.

    Particular areas of enforcement include:

    • Dress code compliance

    • Appropriate device use

    • Misuse of AI

    • Inappropriate note-passing

    • Disruption or unserious behaviour

    • Bullying, harassment, or discrimination

    • Any conduct that affects the safety, professionalism, or reputation of the conference

    If Student Officers are unsure how to respond to an issue, they should seek support from the Secretariat or staff team. Concerns should not be ignored.

    HalcyonMUN follows a strict Zero-Tolerance approach to Student Officer misconduct. Any such behavior will result in you being asked to abandon your position.

  • International schools are warmly welcome at HalcyonMUN. Visiting delegations are responsible for arranging their own flights, visas, accommodation, airport transfers, insurance, meals outside the conference, and supervision.

    International schools should check UK entry requirements well in advance. HalcyonMUN cannot provide immigration advice, but we can provide confirmation of conference attendance where appropriate after registration has been confirmed.

    International delegations should also ensure that:

    1. Students have valid travel documents

    2. Visas or Electronic Travel Authorisations, where required, are arranged in advance

    3. Students have appropriate travel insurance

    4. Emergency contacts are available throughout the trip

    5. Chaperones remain responsible for students outside conference hours

    6. Arrival and departure times do not conflict with the conference schedule

    Delegations arriving from outside London should plan extra time for airport transfers and central London transport.

Chair Handbook
Student Officer Application
Student Officer COC